Arriving at work to a full inbox can be daunting. According to a McKinsey report on productivity, 28% of the average worker’s day is spent organising their emails. The good news is, the report also stated that this can be improved by 7-8% if managed correctly. With the development of services such as SaneBox and The Email Game, that bane of your work week is about to get that much simpler.
SaneBox is a paid email management system that is compatible with just about any platform (including Gmail, Outlook, iPhone, Yahoo, etc.). It prioritises your emails for you based on your previous interactions with the sender by sorting them into folders. This service also allows you to store attachments in the cloud, schedule responses to emails, unsubscribe to emails with just one-click and alerts you if someone does not read your email. The main benefit of this service is that it does half the organising for you.
Listed as one of the 50 Best Websites of 2012 by Time Magazine, The Email Game is a gamified service that helps you to manage your inbox by allowing you a time limit to clear out each email in your inbox. Giving you the option to archive, delete, move or boomerang, encourages you to take action quickly to free up your time. The boomerang option allows you to schedule when you will action the email and brings it back to your attention at the scheduled time. This service utilises similar strategies listed by Jeff Weiner, CEO of LinkedIn, who recommended glancing through emails, responding to any that will take less than 2 minutes of your time and creating time in your calendar to action the lengthier responses.
6 Tips to keep your inbox under control
- Delegate time for emails. Establishing a routine for checking your emails will help you to stay on top of them without wasting the entire day on it.
- Keep emails short, and send less of them. A good rule to follow is if the email is longer than 2 paragraphs, consider calling the person.
- Unsubscribe. Your work inbox is probably cluttered enough without emarketing streaming through constantly as a distraction. Keep your work email spam free.
- Have a clear filing system. All important material should be clearly stored away under well labelled folders for ease of reference. Anything that does not need to be stored, actioned, or re-read should be deleted.
- Respond in a timely manner. This is not only a matter of etiquette but also keeps people from sending you the same thing again, thinking that you haven’t read it.
- Be clear. Re-read your email before sending to ensure that what you are saying makes sense and can be actioned without further instruction. This will prevent further emails being sent back and forth for clarification.
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