How to Maintain Productivity in Your Workplace

Posted by David Murton on Sun, Nov 18, 2012 @ 07:00 AM

motivationMaintaining productivity in the workplace (whether you're in marketing or any other industry) is absolutely important to ensure your business is running as successfully as possible.

Often productivity all comes down to knowing how to manage your time, prioritising and giving yourself or your employees a defined incentive to work towards certain goals. In this blog, I will explore all of these areas in detail and explain just how handling each and every one of them correctly will help you improve and maintain productivity.


Manage your time

Being able to manage your time is a determining factor in just how productive you will be. If you were simply performing different tasks at random times without allocating any of them to a specific day or time period, you'll find you'll lose track of what it is exactly you still have left to do for the week.

That's why it is so important to allot different tasks into different days and, if necessary, different times of the day. By setting limits and expectations, it gives you parameters to work to that will ultimately ensure your productivity is maintained. This is a much better solution than knowing what you have to do for the week and just hoping you get it all done without any specific set structure.


Tackle your unappealing tasks first

Let's face it, no matter what job you have, there are always going to be those tasks you don't exactly enjoy dealing with. It's that very fact, however, that makes them the best tasks to deal with straight away. Unless you have more pressing tasks that need to be completed ASAP, taking care of those tasks you have little affection for first is a great way to maintain a productive work environment.

Why? Well, first of all, the issue with pushing back your least-favoured tasks to be dealt with later means that by the time you'll reach them, you'll already be somewhat exhausted from taking care of your more ideal tasks. So when faced with an unappealing task while mentally or physically exhausted, you'll be more likely to proscrastinate or outright try to avoid the task at hand. However, even if you do tackle these unpleasant tasks, chances are you'll do them with less effort or investment than you did with your preferred tasks.

By handling your less ideal tasks first, it means you go into them with a fresh and accepting mind, meaning you'll put more effort in and complete these tasks more efficiently. Then, by having favoured tasks remaining for the later parts of the day or week, you'll jump into those with greater enthusiasm, despite any worke exhaustion.

In other words, you'll give unwanted - but still absolutely essential - tasks more care and consideration, while you'll also be happy and able to complete those tasks you prefer later. All of this leads to a completed work schedule and greater productivity.


Rewards and motivation

Another attributing factor to why productivity may slide is that of a lack of motivation. The less motivated you or an employee feels, the more a lessening in productivity will take hold. That's what makes it absolutely important to inspire motivation. And one of the ways to do this is through offering rewards.

Whether this is a reward you give yourself or you're a business owner who wants to reward his/her employees, a good reward will go a long way in maintaining motivation in the workplace.

For a reward to be good doesn't mean it has to be expensive or extravagant. For example, you could offer whoever gets the most sales for a month a gift voucher of a certain value. If you looking to motivate yourself (because you're not necessarily going to be the boss of the company you work for), then chances are you know exactly what type of reward you'll want.

The important thing to remember when it comes to rewarding yourself, however, is that you need to exercise discipline. You must achieve the goals you set yourself to go out and get your reward. A "close enough" is not acceptable. Because if you start offering yourself passes when you're trying to motivate yourself, you could end up falling back into a cycle where you're not being as productive as you should be.


What else do you do to improve productivity for yourself or for your staff? Be sure to share your tips and add to the discussion in the comments below. 

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